AGM : Monday 20th May 2019, 7:30pm.  

attendees: D Harris, J Cole, G Green, J Stevens, J Miller, T Lane, K Lane, A Furlong,H Norman,  D Smith 

apologies: C Bass, G Sharples, G Cooper 

Minutes 

Chair’s report: 

Reflection of progress made – a few years ago – tennis was struggling, decrepit courts (due to  age and weather impacts), cricket was trundling along. Now the investments in to the sports  are bearing fruit – increased participation  

Club development plan in place – following on from the work done at the time of the loan /  tennis court / cricket nets  

Very small profit made – but large ‘extra’ expense of £4K to paint the tennis courts included in  this year – so good satisfactory – considering that bank loan is also being serviced at £4.2k pa Still have 19K in the bank – after new roller, mower for cricket  

Few numbers still remain for 59 club – but this is providing £3k pa – could increase this if all  numbers were taken and at £10 per month. 

Finances well managed. 

Club: 

Pleasing year/ increased number of activities- again due to continued commitment from our  volunteers 

Bar ran well all year. – new lines introduced – 2018 Poretti lager – successful – May 2019  looking at Craft beers – to improve the provision for members. 

Card payment system introduced – moving into the 21st C  

Quizzes held monthly – pleasing attendance – good social occasion for members esp locals Pilates – well attended throughout the year 

Yoga added on Sat mornings – small attendance as yet… 

Successful publicity / membership drive March / April 2019 – leafleting villages, posters, C  Guardian / Lancs Eve Post article. Thanks to all involved  

Small increases in 2019 prices – no negative feedback – several players commented  appreciatively about monthly payment facility 

Membership now over 150 – up from about 100 last year – partly due to above efforts and the  ease of payment via website ( thanks to CB here )  

U3A group to be established – based at the club – should be a good addition to our provision. Tennis: 

Welcome return to home matches held at WFSSC – once the court painting was completed. Two teams playing  

Coaching a success – juniors- around 10 per week – followed by adults – continued in to Sept Social tennis developing – Thursday mornings and Sunday mornings – still small numbers but a  positive addition to our provision 

Some disappointment that grant route for floodlights appears to be blocked – other sources of  funding being investigated. 

Safeguarding officer now in place 

Cricket  

Solid season overall. Numbers of players remains positive – not had any struggles to fill 22  places at weekend – in fact have increased games by entering 20:20 competition – successful  venture – esp giving younger players experience  

Both teams remained in same division – 1’s finishing 9th – 2nds 4th – good to see dev of  younger players 

20:20 Invitation match held – v successful – good support from all club top provide for  spectators – good attendance 

Junior coaching – reintroduced – successful – 8 to10 per week-all in 5-8yr age range = AllStars  for 2019 – this is now running  

Pleasing to have £650 from ground hires – many positive comments from Leyland & Darwen AGM – well attended = encouraging 

Ground scored well on Umpires reports sent to League – due to hard work of volunteers – for  which all should be most appreciative 

Replacement roller purchased in May 2018 / new outfield mower April 2019 – more reliable  machinery – so should make tasks easier. Thanks to support provided to keep equipment  functional 

2019 season has begun well – good collective approach to ground preparation.  

Great job being done by all. Sustainable model of development – steady investment to ensure  the future at WFSSC.  

Treasurer’s report 

Accounts have been audited and agreed. the auditor was impressed that we had paid for the  painting of the courts, bought new equipment alongside paying the loan repayments and other  ongoing costs. we did make a small surplus this year which is very encouraging for the future  and the building of reserves to ensure the maintenance and upgrading of facilities. If we  remove the £4000 for the courts and the equipment costs of £2000 = £6000 surplus. If next  year goes as well we will be able to further consider upgrading machinery and facilities.  The 59 club, whilst not full, foes a long way to covering the loan repayments. If more people  could be persuaded to take a number this will help greatly; thank you to all who contribute in  this manner.  

Most of the income and expenses are self explanatory, those needing further explanation are  listed. 

Bar profit is down this year due in part to some losses over the summer when the gas was  leaking and more so as the year before we had been donated some stock free of charge after  the 118 Cruise event. This year we have slightly increased prices and are considering a new  pump system which should reduce wastage and so lower costs. The clubhouse and ground  had been hired out numerous times – contributing to the running costs. 

Tennis and cricket players charge match money and table tennis contributed a sum of money  which ultimately went towards a new table tennis table. 

Pilates is going strong with good attendance – Yoga is small but growing. Two amounts of sponsorship and grants this year. Grants will contiune to be sought – cricket  have secured two already for this forthcoming financial year. 

Balance sheet shows assets and liabilities with a final balance sheer of £88,462. Proposals  

from J Cole – to incorporate Vice Chair as part of constitution. G Sharples seconded. Election of officers: 

J Cole as Chair. GG proposed. GSharples seconded. 

Secretary – GGreen – Proposed by J Cole seconded by GSharples 

Treasurer – J Stevens – proposed by T Lane, GG seconded 

Subscriptions secretary – K Lane proposed by GG, seconded by J Stevens Vice Chair – JC proposed GGreen, G Sharples seconded 

CWO officers – A Furlong & D Duke  

All above proposals were carried unanimously. 

Meeting closed at 8pm.